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Virtual office software: part of a virtual assistant's job

Virtual Office Software: Part Of A Virtual Assistant's Job

The idea of working from home to earn a lucrative income is a good prospect for a person toying with the idea of working as a virtual office assistant, or VA. Before the business is started up though, a potential VA needs to ensure that he possesses everything a well-equipped home office should have.

Before a new VA thinks of the sort of virtual office software he should use, he first has to have a reliable computer system. The availability of a stable, high-speed internet connection is also a given as work is highly reliant on this. In addition to this, a separate phone line and email address dedicated exclusively to the business is necessary to present a professional and competent image to clients, keep your work and private life separate while maintaining clients’ confidentiality. A professional-looking website will also help market your services and detail your skills.

As a virtual office assistant, it’s also important for you to be equipped with a good fax machine. As cost-effective expenditures are the order of the day, obtaining an all-in-one printer/copier/scanner/fax machine will save a lot of money and space. You can save time too by scanning documents and directly emailing them to the recipient.

The sort of virtual office software that a virtual assistant uses is extremely important. These include user-friendly programs for word processing, spreadsheets and accounting that are usually used every day. If you’re just starting out, there’s always the option of using free (but reliable) office software until proprietary software becomes more affordable. Just as important is software to protect your computer system from viruses, adware and spyware. Free or not, the importance of these programs cannot be overemphasized as the slightest compromise of a client’s personal information can result in a severe loss of business.

Specialized software also allows a VA to remotely access a parent company’s network so that communication can be maintained between management and the service provider. This isn’t necessarily expensive as beginners can make do with second hand equipment or free programs until something more high quality can be afforded. 

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